Executive Assistance, AI Office
Novartis · Schweiz · Full time · Hybrid · CHF 5,489 – 10,194 / month
At a glance
Executive Assistance, AI Office at Novartis.
- Location
- Schweiz
- Work mode
- Hybrid
- Job type
- Full-time
- Seniority
- Junior
- Salary
- CHF 5,489 – CHF 10,194 / month
- Language
- English-speaking role
Key requirements
- Provide executive‑level administrative support to the International AI Head and team
- Coordinate complex scheduling across global time zones for meetings and trainings
- Organise logistics for international business travel and submit expense reports
- Manage on‑site, off‑site, and virtual meetings with precision and discretion
- Lead administrative projects with defined scope, timelines, and deliverables
About this role
Executive Assistant to the International AI Office Head at Novartis in Basel. Supports global leadership, manages complex scheduling, travel, and administrative projects. Ideal for an organized, discreet professional who thrives in a fast‑paced, international environment.
Key details
- Location: Schweiz
- Work mode: Hybrid
- Contract: Permanent, full‑time
- Pay: CHF65,870.00 - CHF122,330.00
- Level: Senior
What you'll do
- Provide executive‑level administrative support to the International AI Head and team
- Coordinate complex scheduling across global time zones for meetings and trainings
- Organise logistics for international business travel and submit expense reports
- Manage on‑site, off‑site, and virtual meetings with precision and discretion
- Lead administrative projects with defined scope, timelines, and deliverables
- Streamline and optimise administrative processes for improved team efficiency
- Act as liaison for departmental guidelines and services across internal teams
- Maintain confidentiality while handling sensitive information and communications
What you'll need
- Proven ability to manage multiple priorities with efficiency and professionalism
- Strong organisational skills and attention to detail in a fast‑paced environment
- Excellent verbal and written communication skills across diverse audiences
- Demonstrated discretion in handling confidential and sensitive information
- Bachelor’s degree or equivalent professional experience
- Advanced proficiency in MS Word, Excel, and PowerPoint
- Ability to work independently with minimal supervision
- High tolerance for deadlines and conflicting priorities
Tech stack
MS Word, Excel, PowerPoint
What's on offer
- insurance plans
- retirement plans
- wellbeing resources
- global recognition programmes
- flexible hybrid working options
- minimum 14 weeks paid parental leave
- performance‑based bonus
- long‑term equity awards (group level)
How to stand out for this role
Likely interview topics
- How you manage complex global scheduling and time‑zone coordination
- Experience handling confidential information and exercising discretion
- Approach to leading administrative projects and process optimisation
- Strategies for cross‑cultural collaboration in a matrixed organisation
Keywords to mirror in your CV
global time zones, international business travel, MS Word, Excel, PowerPoint, confidentiality, discretion
What to show
- Sample global meeting calendar with time‑zone overlays
- Detailed travel itinerary template for international trips
- Process improvement plan demonstrating optimisation of an administrative workflow
How to apply
Use the Apply button on this page to submit your application.
Source: Adzuna